Paperwork on Autopilot
Stop Typing. Start Automating.
Enrolment forms, invoices, compliance docs — AI reads them in seconds, then pushes the data straight into your student management system. No copy-paste. No manual data entry. Significantly fewer errors.
Your documents are processed in-memory and not stored. We process the data long enough to extract it — then it’s discarded.
How It Works
The old way vs. the AI way
Document Arrives
Staff downloads attachment from email, prints it, stacks it in the to-do tray.
AI watches your inbox. Documents detected, classified, and queued automatically.
Data Extraction
Someone types 15+ fields into a spreadsheet. 8 minutes per form. Typos are common.
AI reads the document and extracts fields automatically — structured and ready.
Validation
Cross-check USI, ABN, dates by hand. Errors slip through. Missing fields go unnoticed.
AI flags missing fields, invalid formats, and low-confidence values before anything is sent.
Push to System
Copy-paste each field into student management systems like MESHED, RTOPilot, or eSkilled. Tab back and forth. Repeat.
One click. Data lands in your student management system, Excel backup, and Outlook — via API.
Follow-up
Manually track who hasn’t submitted. Chase overdue payments in a separate spreadsheet.
Overdue forms detected automatically. Reminders triggered. Payments reconciled.
Pricing
Simple, transparent pricing
Quick Win
From $1,500 + $49/mo
Optional — can be self-hosted
- 1 document type
- 1 SMS integration
- Extraction + validation
- Email notifications
Growth Partner
From $2,500 + $200/mo
Optional — can be self-hosted
- Unlimited document types
- Multiple SMS integrations
- Excel / SharePoint / Outlook
- Priority support
Ready to stop typing student data?
Book a 15-minute discovery call. We’ll map your paperwork workflow and show you exactly what we’d automate.